How Kempuri gained real-time profitability visibility across all delivery streams

Kempuri delivers bespoke digital products and data-driven solutions through multiple delivery streams. Each stream is responsible for its own projects, teams, budgets and commercial commitments.

As the portfolio expanded, monitoring profitability became increasingly difficult.

Operational information was spread across separate spreadsheets and tools. Resource allocations, time reports, employee and subcontractor costs, invoices, purchase-order coverage, forecasts and planned absences were maintained by different teams. Delivery leaders understood the operational status of their own projects, but creating a reliable company-wide financial view required manual consolidation.

The monthly profitability report took approximately three working days to prepare. By the time leadership received it, the information described what had already happened rather than what was likely to happen next.

This was particularly challenging for fixed-price projects. A small increase in effort, an extended testing phase or a change in team composition could materially reduce the expected margin. These changes were often visible operationally but were not immediately translated into their financial impact.

Kempuri needed one consistent view that would connect delivery activity with project economics across the entire portfolio.

Kempuri introduced Synthelio as the operational layer connecting engagements, people, allocations, time reports, employee and subcontractor costs, contracts, billing milestones, forecasts and time off.

Each active engagement was configured with its commercial model, contract value and billing rates, planned duration, assigned team members, individual cost rates, expected utilisation, approved milestones and budget limits.

Time reported against an engagement and changes in team availability were automatically reflected in its financial performance. Synthelio calculated revenue, delivery cost, gross margin and forecast-at-completion without requiring a separate spreadsheet model.

The project P&L view gave leadership one consistent way to compare performance across all delivery streams, while delivery leads could still review the detailed economics of individual engagements.

Kempuri also introduced internal margin thresholds. When the forecast margin of an engagement moved below its target, the delivery lead could immediately examine the cause: additional hours, a delayed milestone, a change in seniority mix, planned absence or insufficient billable utilisation.

Instead of reviewing financial performance only during month-end reporting, delivery managers started using the project forecast during regular project reviews.

Within twelve weeks, all active Kempuri engagements were covered by a consistent live P&L model.

Monthly margin reporting, which previously required approximately three days of manual work, could be prepared in under 60 minutes. Most of the information no longer needed to be collected manually because it was already available in Synthelio.

The new visibility helped Kempuri identify two engagements where delivery cost was increasing faster than expected revenue.

In one project, the team composition had gradually shifted toward more senior and expensive specialists. In another, additional QA effort was being absorbed without updating the commercial forecast. Both issues were addressed before the projects reached their final delivery phase.

Across the portfolio, Kempuri identified approximately €96,000 in annualised margin exposure that could be protected through earlier commercial or delivery decisions.

The biggest improvement was not the report itself. It was the ability to see the likely financial outcome of a project while there was still time to change it.

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Results summary

• Live P&L introduced across 100% of active engagements

• Monthly profitability reporting reduced from three days to under 60 minutes

• Two margin-at-risk projects identified before completion

• Approximately €96K in annualised margin leakage identified and protected

• One consistent profitability model across all delivery streams