Allocate people across every engagement on one timeline, with billable utilization visible at a glance and soft bookings clearly separated from confirmed work.
Every employee's availability, allocations, and bench time in one rolling timeline.
Auto-calculated from Hard Booked hours, colour-coded, and always live.
Log open resource needs by role, seniority, and technology before hiring is urgent.
Primary and secondary role, seniority, tech stack, CV upload, and full CSV export.
A formal approval process with a permanent audit trail, replacing ad-hoc Slack messages.
Part-time employees, country-specific holidays, and multi-entity support built in.
Every employee is a row. Their project allocations appear as colour-coded bars across a rolling timeline. Unallocated bench time shows as light pink, immediately visible without filtering or calculation. Filter by manager, unit, billable vs internal, and a range from 1 to 12 months.
Billability is Hard Booked hours divided by total available hours, based on each person FTE and working calendar. It updates the moment allocations change, and it is colour-coded so the bench is impossible to miss.
Effectively unallocated. Revenue-idle capacity that needs attention now.
Capacity still available, a good candidate for the next engagement.
Fully or near-fully allocated to revenue-generating work.
Over-allocation is flagged too. Anyone above 100% billable is overallocated. Over and under-allocation are both visible, and both require action. Filter to billable employees and business-type projects to focus purely on revenue-generating capacity, then export to CSV.
When a project manager needs to add a person, they submit a resource request. Every request carries a status, requester, approver, and timestamp. The audit trail is permanent.
Employee, project, dates, allocation %, and booking type (Soft or Hard).
Sent to the relevant manager for review, with full context attached.
A clear decision, logged against the request with a timestamp.
Every request is retained: who asked, who approved, and when.
The Demand tab lets delivery leads and sales log open resource requirements before a project starts, or even before a deal closes. Every open demand is visible across the organisation, so recruitment sees what to fill and delivery sees what is next. The gap between closing a deal and staffing it becomes days, not weeks.
Every employee has a skills profile, and the full team matrix exports to CSV any time. When a client asks for CVs and skills profiles, everything is already in one place.
Each employee FTE and working calendar are set in their People profile and flow straight into resourcing. A 50% FTE person has half the available hours, reflected accurately in both the Gantt and billability. Working calendars are country-specific, with national holidays built in.
Answers to the questions teams ask most about this part of Synthelio.
Synthelio divides an employee's Hard Booked hours by their total available hours, derived from their FTE percentage and working calendar. It updates live as allocations change.
Hard Booked is a confirmed allocation and counts toward billability. Soft Booked is tentative, shown as a dashed bar, and is not counted, so you can plan around possible work without inflating utilization.
Unallocated time renders as a continuous light-pink bar directly in the Gantt, visible without any filtering. Over-allocation above 100% is flagged too, because both under- and over-allocation need action.
Yes. FTE percentage and country-specific working calendars (UK, US, Poland and others) flow into every calculation, and national holidays adjust available hours automatically with no manual correction.
A manager submits a request with the employee, project, dates, allocation %, and booking type. Direct reports are approved by their manager; others route to the unit manager, with a permanent audit trail.
Yes. Billability exports to CSV for reporting, and the full team skills matrix exports from the Skills tab at any time, ideal for responding to client RFPs.
Visit our support page or contact our support team.
See allocations, billability, and bench time update the moment work changes. Get early access and plan your next engagement with confidence.
